The copy machine is one of the most critical pieces of equipment in any office. It’s used to print and duplicate documents, photos, artwork, and more. Whenever you need a hard copy of something that can’t be scanned or emailed, the copier is your go-to device! But what happens when it breaks down? If this has ever happened to you before, then 10 Things To Do To Keep Your Copier Running Smoothly will help you out. Follow these ten tips to keep your copier running smoothly so that your office never has to worry about breakdowns again!
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Train Your Employees Ahead of Time
Employees often have many questions about how to use the copier and what is safe for it. But if you train your employees ahead of time, they’ll be able to navigate their interactions with your machine without any problems! This way, when people need help using the copy machine or want to know whether or not something will harm it.
Warm up the Machine Before Using
Warming up will help the machine last longer and run more smoothly. It’s also a good idea to use this time to find out what your employees need in order for them to be able to get their work done!
Making Sure There is No Static Electricity
Static electricity can damage your machine. Static electricity can fry the internal components of your copy machine and might render it useless until it’s fixed. You should do 10-minute checks to make sure there is not any and that it’s safe for use.
Clean the Machine Regularly
Keeping a clean copier will help prevent problems, such as paper jams or clogged rollers! Use a damp cloth with just plain water in order to wipe down the machine.
Keep Your Paper Dry and Organized
Paper absorbs moisture, so make sure it’s stored in dry places. You should also organize the paper according to size and type of use!
Choosing the Right Copier for Your Needs
There are a variety of copiers out there, so it’s essential to consider what your business needs before you buy. Either printing black and white to colored pages, take your time to know what you need.
Don’t Scratch the Glass
It’s easy to make mistakes when you’re working with copiers. The glass will get scratched up and damaged, so it’s important to take precautions! Always use a soft cloth or a piece of paper under the dirty hand used on the machine.
Don’t Touch the Sensors
If you notice your copy quality is poor or blurry, make sure you don’t touch the sensors on the side of the machine. These will be covered in toner and could cause another problem with printing.
Check the Ink and Toner Levels
When you print a document, make sure to look at the ink and toner levels. Low ink and toner levels might cause the copier not to print correctly or output a dirty copy. If there is not enough of either one in your machine, then it will be unable to do its job effectively.
Invest in Preventative Maintenance
If you want the best experience with your machine, invest in 10-minute checks and quarterly maintenance! Replace any missing pieces, such as toner or staples! These basic steps will help keep things running smoothly for years to come. Preventative maintenance will also help counter problems with printing jobs in the future.
Keeping your copy machine clean and well maintained will not only prolong its life, but it will also save on money over time. Teaching the importance of maintaining it to your employees will make sure their work is always on time and will always be efficient. A well-maintained copier can give more advantages not just to your employees, but also to you!
